Privacy Policy

All Smiles Family Dentistry

Miami, FL

Effective Date: January 12, 2026

Website: allsmilesfamilydentistry1.com

This Notice describes how medical and health information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.

We are required by law to maintain the privacy of your protected health information (PHI), to provide you with notice of our legal duties and privacy practices with respect to PHI, and to notify affected individuals following a breach of unsecured PHI.

Protected Health Information (PHI) refers to any information that identifies or can be used to identify you and relates to your past, present, or future physical or mental health or condition, the provision of health care to you, or payment for such care. This includes your name, address, phone number, email address, date of birth, medical/dental records, treatment notes, payment information, insurance details, and more. PHI does not include information collected anonymously or general demographic data not connected to an identifiable individual.

What Protected Health Information Do We Collect?

We collect PHI from you directly (e.g., during appointments, through patient forms, or via our website contact forms), from other health care providers, from your insurance company, or from family members/guardians involved in your care. This may include your name, contact information, medical/dental history, treatment plans, X-rays, billing details, and insurance information.

How We May Use and Disclose Your PHI

We may use and disclose your PHI for the following purposes without your authorization (as permitted by HIPAA):

• Treatment — To provide, coordinate, or manage your dental care (e.g., consulting with specialists or scheduling follow-ups).
• Payment — To bill and collect payment for services (e.g., submitting claims to your insurance).
• Health Care Operations — For activities like quality improvement, training staff, conducting audits, or managing our practice.
• Other uses include:
• Appointment reminders (via phone, text, or email, unless you opt out).
• To comply with legal requirements (e.g., court orders, public health reporting, or abuse/neglect reporting).
• To avert a serious threat to health or safety.
• For business associates (e.g., billing services, IT providers) who agree to protect your PHI.
• Limited marketing communications (e.g., newsletters about dental health tips), where allowed.

We will obtain your written authorization before using or disclosing your PHI for other purposes, such as most marketing or sale of PHI.

With Whom May We Share Your PHI?

• Other health care providers involved in your treatment.
• Your insurance company or payers for payment.
• Business associates who help us operate (they are contractually bound to safeguard your PHI).
• As required by law (e.g., to law enforcement, public health authorities, or for workers' compensation).

We do not sell your PHI. Aggregated, non-identifiable data may be shared for research or practice improvement.

Your Rights Regarding Your PHI

You have the following rights (with some exceptions):

• Right to Access — Inspect and obtain a copy of your PHI (usually within 30 days).
• Right to Amend — Request corrections to inaccurate or incomplete PHI.
• Right to Accounting — Receive a list of disclosures of your PHI (for certain purposes).
• Right to Request Restrictions — Ask us to limit uses/disclosures (we are not required to agree, except for certain payment-related restrictions).
• Right to Confidential Communications — Request communications in a specific way or at a specific location (e.g., by email only).
• Right to Revoke Authorization — Withdraw any authorization for non-treatment/payment/operations uses.
• Right to File a Complaint — Contact us or the U.S. Department of Health and Human Services (HHS) Office for Civil Rights if you believe your privacy rights have been violated.

To exercise these rights, contact our Privacy Officer at the address or phone below.

How We Protect Your PHI

We maintain physical, technical, and administrative safeguards to protect your PHI, including secure storage, encryption for electronic transmissions, access controls (password-protected systems), and regular security audits. While we take reasonable measures, no system is completely secure from errors or breaches.

Cookies and Website Usage

Our website (allsmilesfamilydentistry1.com) may use cookies to improve user experience, track preferences, and for security. We collect non-PHI data like IP addresses, browser types, and site usage patterns for analytics. Third-party services (e.g., analytics providers) may collect anonymous data.

Changes to This Notice

We reserve the right to change our privacy practices and this Notice. Changes will be posted on our website and in our office. If a change affects uses/disclosures for which you previously requested restrictions, we will notify you.

Contact Us

For questions, to exercise rights, or to file a complaint:

Privacy Officer

All Smiles Family Dentistry

Miami, FL

Phone: [Insert Phone Number]

Email: [Insert Email, e.g., info@allsmilesfamilydentistry1.com]

Address: [Insert Office Address, Miami, FL]

You may also contact the HHS Office for Civil Rights for complaints.

This Notice is provided in compliance with HIPAA and applicable Florida laws. We are committed to protecting your privacy while delivering excellent dental care.

Thank you for choosing All Smiles Family Dentistry — where your smile and privacy matter!